The following agenda and minutes are an unofficial copy and for informational purposes only. Please do not rely on these minutes in making a land use application or for an application for a permit of any kind. Contact the Municipal Clerk for an official copy.
AGENDA FOR REGULAR SESSION MEETING OF
MARCH 16, 2009 AT 7 P.M.
1. NOTICE OF MEETING
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. MINUTES FOR APPROVAL
Agenda Session – February 26, 2009
Regular Session – March 2, 2009
5. TOWNSHIP COUNCIL REPORTS
American Red Cross Month 2009 Proclamation
6. MAYOR’S REPORT
7. DISCUSSION
Opportunity to Participate in Census Designated Place (CDP) Program
8. BUDGET PRESENTATION
a) Municipal Services (3/12)
b) Board of Education (3/16)
9. 2009 MUNICIPAL BUDGET
Public Hearing
10. MEETING OPEN TO THE PUBLIC
Members of the public wishing to address the Council on any matter will be allowed two minutes to speak, unless there are unusual circumstances.
11. PUBLIC HEARING AND FINAL ACTION ORDINANCES
12. INTRODUCTION OF NEW ORDINANCES
a) Amending Chapter 94 Entitled “Fees” Subsection F Entitled “Health”
13. RESOLUTIONS
a) Authorization Approving Final List of Volunteer Members of the Bridgewater First Aid and Rescue Squads Who Qualify for Contributions Under the Township Length of Service Award Program (LOSAP) in the Township of Bridgewater, County of Somerset
b) Acceptance of the Hazardous Discharge Site Remediation Fund Public Entity
Program in the Amount of $109,054 from the New Jersey Economic Development Authority New Jersey Department of Environmental Protection
c) Award of Bid to Reliable Wood Products for Collection of Yard Waste in the Amount of $125,000 For 5 Years
d) Award of Bid to Surrey Fire Safety House for a Fire Safety Trailer in the Amount of $41,480
e) Authorizing the Sale of Municipal Personal Property Owned by the Township of Bridgewater through the County of Somerset
f) Authorizing Change Order No. 16 In the Sum of $59,781.16 for the Alterations/Additions to the Township Municipal Complex Project Increasing the Contract Price from the Amended Price of $19,522,324.68 to $19,582,096.03 which is a 0.31% Increase and a Total 3.24% Increase
g) Authorizing Construction Change Directive No. 2 for the Alterations/Additions to the Township Municipal Complex Project Decreasing the Contract Price from the Amended Price of $19,582,086.03 to $19,574,096.03 which is a 0.04% Decrease and a total 3.20% Increase
h) Authorizing Change Order No. 1 in the Sum of $10,477 to Oxford Engineering Company` for the Public Works Garage Remedial Action Improvement Project (Oil/Water Separator-Trench Drain Cleaning) Increasing the Contract Price from $284,125.00 to $294,602.00 which is a 3.7% Increase
i) 2009 New Jersey Department of Transportation (NJ Dot) Highway Safety Fund Grant Program of $48,000 for Safe Corridors Traffic Enforcement Expenditures
j) Authorizing Submission of the Year 2009 Municipal Alliance Grant Update in an amount of $39,673
k) Authorizing Budget Transfers for Appropriation Reserve
14. REPORTS
Clerk Report – February 2009
15. CLOSED SESSION
Land Acquisition
16. ADJOURNMENT
Revised 03/13/08
MINUTES OF THE BRIDGEWATER TOWNSHIP COUNCIL
MARCH 16, 2009 COUNCIL CHAMBERS
The Township Council of the Township of Bridgewater, County of Somerset, State of New Jersey, convened in an agenda session on Monday, March 16, 2009, at 7:20 p.m. in Council Chambers in the Municipal Annex, Bridgewater, New Jersey.
Council President Scaglione read the following announcement:
In compliance with the Open Public Meetings Act of New Jersey, adequate notice of this meeting was provided on January 6, 2009, and the time change noticed for March 12, 2009, by sending written and electronic notice to the Courier News and the Star Ledger; posting on the Township website and posting on the bulletin board in the Municipal Building and filing with the Township Clerk.
On call of the roll the following Council members were present:
Robert E. Albano (Absent)
Michael P. Hsing
Matthew C. Moench (Absent)
Howard Norgalis
Patrick Scaglione
Also Present:
James T. Naples, Township Administrator
Natasha Turchan, Director of Finance
William B. Savo, Township Attorney
Linda J. Doyle, Township Clerk
Hector A. Herrera, Deputy Township Clerk
Council President Scaglione led the audience in the Pledge of Allegiance.
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Board of Education Budget Presentation |
Cindy Cullen, Board of Education Chairperson, introduced Evan Lerner, Christine Schneider, Jeffrey Brookner, Peter Starrs, Business Administrator and Michael Schilder, Superintendent of Schools
Ms. Cullen turned the discussion to Jeffrey Brookner who presented a more detailed cost analysis of the Board of Education’s budget proposal. Mr. Brookner detailed the tax levy and the impact of state aid, together and in contrast to the contractual obligations.
Dr. Schilder spoke on the contractual obligations and the administrative increases due to the increased enrollments. Dr. Schilder spoke on the importance of maintaining the facilities including the Middle School Renovations, and projects anticipated in this budget for Adamsville Elementary School. Dr. Schilder also briefed Council on changes in the curriculum stating the Student Information Management System will be replacing the SASI System that is currently being phased out to best meet the educational needs of the students.
Dr Schilder stated the power point budget proposal is available on the Board of Education website. The information clearly outlines the 2009-2010 School Budget proposals and the impact to the quality of education if cuts were made necessary from the programs and/or curriculum due anticipated state aid reductions or to the budget being defeated.
Council thanked the Board of Education members for providing an understandable breakdown of their proposal and although they rendered no opinions they advised the School Election is on April 21, 2009, and encouraged residents to vote.
On motion of Councilman Norgalis, seconded by Councilman Hsing, the minutes from the agenda session of February 26, 2009, and the regular session of March 2, 2009, were approved. The vote was unanimous.
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Recognition of American Red Cross Month |
RECOGNITION OF AMERICAN RED CROSS MONTH MARCH 2009
Council President Scaglione read the resolution by title recognizing March as American Red Cross Month.
Councilman Hsing reported he accepts the resolution as a member of the Tri-County American Red Cross Board on behalf of the Tri-County Chapter.
On motion of Councilman Hsing, second by Councilman Norgalis, the foregoing resolution was approved. The vote was as follows:
Councilman Albano Absent
Councilman Hsing Aye
Councilman Moench Absent
Councilman Norgalis Aye
Council President Scaglione Aye
THE RESOLUTION WAS APPROVED.
A copy of resolution #09-03-016-073 is appended to the official minutes.
Mr. Naples reported the Mayor attended the celebration on Sunday, March 15, recognizing Adele and Leonard Blumberg for their civic contributions to the community. Mayor Flannery read a proclamation and offers that their names be added to the new historic street name list.
Mr. Naples reported he will forward Council and update on the types of equipment used in connection with shared services the Public Works Department is able to afford the surrounding municipalities.
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Municipal Budget Public Hearing |
On motion of Councilman Norgalis, seconded by councilman Hsing, the 2009 Municipal Budget Public Hearing was opened for public comment.
No member of the public wished to speak.
On motion of Councilman Norgalis, seconded by councilman Hsing, the 2009 Municipal Budget Public Hearing was closed.
On motion of Councilman Hsing, seconded by Councilman Albano, the meeting was opened to the public.
No one wished to speak.
On motion of Councilman Hsing, seconded by Councilman Norgalis, the meeting was closed for public comment.
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Introduction of Ordinance |
AN ORDINANCE AMENDING CHAPTER 94 ENTITLED “FEES” SUBSECTION F ENTITLED “HEALTH” OF THE MUNICIPAL CODE OF THE TOWNSHIP OF BRIDGEWATER
BE IT FURTHER RESOLVED, that the said pending ordinance be passed on first reading and advertised as required by statute fixing the 6th day of April 2009, at 7:30 p.m. prevailing time on said day as the time and the Bridgewater Township Municipal Annex at 505 Route 202-206 South in said Township as the place for hearing and final action.
FURTHER RESOLVED, that the Township Clerk shall forthwith post on the bulletin board in the Township Municipal Building at 700 Garretson Road, a true copy of said ordinance and make copies available to members of the general public and spread the same upon the minutes of the meeting.
Council President Scaglionestated the old fees have been bracketed for clarification. Council President Scaglione reiterated the fees being changed are below the Township’s Administrative costs and are being increased to cover a portion of the Township’s expenses.
On motion of Councilman Norgalis, second by Councilman Hsing, the foregoing resolution was approved. The vote was as follows:
Councilman Albano Absent
Councilman Hsing Aye
Councilman Moench Absent
Councilman Norgalis Aye
Council President Scaglione Aye
THE RESOLUTION WAS APPROVED.
A copy of resolution #09-03-016-074 is appended to the official minutes.
Council President Scaglione read the following resolution by title:
AWARD OF BID TO SURREY FIRE SAFETY HOUSE FOR A FIRE SAFETY TRAILER IN THE AMOUNT OF $41,480
Council President Scaglione stated this award was discussed at length during the agenda session and will be a benefit for training and education on fire awareness. A portion of this cost is being covered by a state grant.
On motion of Councilman Norgalis, second by Councilman Hsing, the foregoing resolution was approved. The vote was as follows:
Councilman Albano Absent
Councilman Hsing Aye
Councilman Moench Absent
Councilman Norgalis Aye
Council President Scaglione Aye
THE RESOLUTION WAS APPROVED.
A copy of resolution #09-03-016-075 is appended to the official minutes.
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Resolution Municipal Complex |
AUTHORIZING CHANGE ORDER NO. 16 IN THE SUM OF $59,781.16 FOR THE ALTERATIONS/ADDITIONS TO THE TOWNSHIP MUNICIPAL COMPLEX PROJECT INCREASING THE CONTRACT PRICE FROM THE AMENDED PRICE OF $19,522,324.68 TO $19,582,096.03 WHICH IS A 0.31% INCREASE AND A TOTAL 3.24% INCREASE
Council President Scaglione offered the change orders were detailed during the agenda session.
Councilman Norgalis asked whether Administration had received in writing a notice from the Department of Corrections (DOC) with regard to P.C.O. 114 and P.C.O. 123.
Mr Naples stated he was not able to secure a notice from DOC but USA Architects is looking through its records to retrieve the D.O.C.’s recommendations for these changes.
Mr. Naples suggested breaking the two PCO’s in question out and revising the resolution to reflect such change.
Council was in consensus to remove PCO 114 and 123, thus amending the total change for Change Order No.16 from $59, 781.16 to the sum of $40,713.76.
On motion of Councilman Norgalis, second by Councilman Hsing, the foregoing resolution was approved. The vote was as follows:
Councilman Albano Absent
Councilman Hsing Aye
Councilman Moench Absent
Councilman Norgalis Aye
Council President Scaglione Aye
THE AMENDED RESOLUTION WAS APPROVED.
A copy of resolution #09-03-016-076 is appended to the official minutes
On motion of Councilman Norgalis, seconded by Councilman Hsing, Council tabled change orders PCO 114 and 123 until April 6 or until receiving in writing the recommendation from DOC to process said change orders. The vote to table was as follows:
Councilman Albano Absent
Councilman Hsing Aye
Councilman Moench Absent
Councilman Norgalis Aye
Council President Scaglione Aye
A PORTION OF CHANGE ORDER NO.16 FOR PCO 114 AND PCO 123 WERE TABLED IN THE AMOUNT OF $19,067.
AUTHORIZING CONSTRUCTION CHANGE DIRECTIVE NO. 2 FOR THE ALTERATIONS/ADDITIONS TO THE TOWNSHIP MUNICIPAL COMPLEX PROJECT DECREASING THE CONTRACT PRICE FROM THE AMENDED PRICE OF $19,582,086.03 TO $19,574,096.03 WHICH IS A 0.04% DECREASE AND A TOTAL 3.20% INCREASE
Council President Scaglione stated the revision to the foregoing resolution Change Order No. 16 is in the amount of $19,067.44.
(PCO 114 and 123) He added the vote on Change Directive #2 is on an amount of $8,000. Council President Scaglione stated both Change Order No. 16 and Change Directive #2 will be amended to reflect these revisions.
On motion of Councilman Norgalis, second by Councilman Hsing, the foregoing resolution was approved. The vote was as follows:
Councilman Albano Absent
Councilman Hsing Aye
Councilman Moench Absent
Councilman Norgalis Aye
Council President Scaglione Aye
THE RESOLUTION WAS APPROVED.
A copy of resolution #09-03-016-077 is appended to the official minutes.
AUTHORIZING CHANGE ORDER NO.1 IN THE SUM OF $10,477 TO OXFORD ENGINEERING COMPANY` FOR THE PUBLIC WORKS GARAGE REMEDIAL ACTION IMPROVEMENT PROJECT (OIL/WATER SEPARATOR-TRENCH DRAIN CLEANING) INCREASING THE CONTRACT PRICE FROM $284,125.00 TO $294,602.00 WHICH IS A 3.7% INCREASE
Mr. Naples stated the Township has received a grant to cover these expenditures.
On motion of Councilman Hsing, second by Councilman Norgalis, the foregoing resolution was approved. The vote was as follows:
Councilman Albano Absent
Councilman Hsing Aye
Councilman Moench Absent
Councilman Norgalis Aye
Council President Scaglione Aye
THE RESOLUTION WAS APPROVED.
A copy of resolution #09-03-016-078 is appended to the official minutes.
2009 NEW JERSEY DEPARTMENT OF TRANSPORTATION (NJ DOT) HIGHWAY SAFETY FUND GRANT PROGRAM OF $48,000 FOR SAFE CORRIDORS TRAFFIC ENFORCEMENT EXPENDITURES
Mr. Naples provided Council a breakdown from the Police Department which includes a continuation of the change out of radar units. He added the Police are purchasing 15 radar units totaling $38,000, one New World System module in the amount of $4500, to download Photo ID licenses to their MVP’s and 64 stinger LED flashlights in an amount of $4,960.
On motion of Councilman Hsing, second by Councilman Norgalis, the foregoing resolution was approved. The vote was as follows:
Councilman Albano Absent
Councilman Hsing Aye
Councilman Moench Absent
Councilman Norgalis Aye
Council President Scaglione Aye
THE RESOLUTION WAS APPROVED.
A copy of resolution #09-03-016-079 is appended to the official minutes.
Council President Scaglione read the following resolutions by title:
Council was in consensus to vote in consent.
AUTHORIZATION APPROVING FINAL LIST OF VOLUNTEER MEMBERS OF THE BRIDGEWATER FIRST AID AND RESCUE SQUADS WHO QUALIFY FOR CONTRIBUTIONS UNDER THE TOWNSHIP LENGTH OF SERVICE AWARD PROGRAM (LOSAP) IN THE TOWNSHIP OF BRIDGEWATER, COUNTY OF SOMERSET
Councilman Norgalis stated in his review of those persons who qualify for contributions he noticed there was a small percentage of those who do not physically go on calls but have acquired enough points to qualify being an officer or person in the office. The Administration will request that the Squad Chiefs revisit the funding criteria.
ACCEPTANCE OF THE HAZARDOUS DISCHARGE SITE REMEDIATION FUND PUBLIC ENTITY PROGRAM IN THE AMOUNT OF $109,054 FROM THE NEW JERSEY ECONOMIC DEVELOPMENT AUTHORITY NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION
Mr. Naples stated the Township has received a grant in the amount of $109,054 from the Hazardous Discharge Site Remediation Fund Municipal Grant Program through the NJ DEP and the NJ Economic Development Authority for site investigation and report preparation of the Township’s Public Works garage property.
AUTHORIZING THE SALE OF MUNICIPAL PERSONAL PROPERTY OWNED BY THE TOWNSHIP OF BRIDGEWATER THROUGH THE COUNTY OF SOMERSET
Mr. Naples stated the items listed are no longer needed for public purpose and recommends the Qualified Purchasing Agent forward the list to Somerset County for sale at public auction.
AUTHORIZING SUBMISSION OF THE YEAR 2009 MUNICIPAL ALLIANCE GRANT UPDATE IN AN AMOUNT OF $39,673
Mr. Naples stated the Grants Manager has reviewed the contract by Somerset County which would provide $39,673 to the Township of Bridgewater in 2009 for the provision of Municipal Alliance activities for the prevention of alcoholism and drug abuse.
AUTHORIZING BUDGET TRANSFERS FOR APPROPRIATION RESERVE
Ms. Turchan stated during the agenda session various bills from 2008 have been presented for payment this year, and the State Division of Local Government affords municipalities the authority to transfer monies within the last two months to cover those costs.
On motion of Councilman Hsing, second by Councilman Norgalis, the foregoing resolutions were approved. The vote was as follows:
Councilman Albano Absent
Councilman Hsing Aye
Councilman Moench Absent
Councilman Norgalis Aye
Council President Scaglione Aye
THE RESOLUTIONS WERE APPROVED.
Copies of resolutions #09-03-016-080 through #09-03-016-084 are appended to the official minutes.
On the motion of Councilman Norgalis, second of Councilman Hsing, Council convened in closed session at 8:20 p.m.
BE IT RESOLVED, by the Bridgewater Township Council that this body will now hold a closed meeting to discuss land acquisition.
When and if the matters discussed become public record, this will be made known to the public at that time.
The public is excluded from said meeting and further notice thereof is dispensed with all in accordance with Sections 8 and 4a of the Open Public Meetings Act.
On motion of Councilman Norgalis, second of Councilman Hsing, Council reconvened in open session at 8:32 p.m.
On motion of Councilman Norgalis, seconded by Councilman Hsing, the meeting was adjourned at 8:32 pm.
Respectfully Submitted,
Linda J. Doyle, RMC
Municipal Clerk
______________________________
Patrick Scaglione
Council President
